Tasks & Comments

Create, manage, and track tasks within your BIM projects.

Creating a Task

1. Open a project in the PM module
2. Switch to the "Tasks" tab
3. Click "New Task"
4. Fill in the fields:

Field	Description	Required
Title	Short description of the task	Yes
Description	Detailed information	No
Status	Current progress state	Yes (Default: Todo)
Priority	Urgency level	Yes (Default: Medium)
Type	Task category	Yes (Default: Task)
Assignee	Responsible person	No
Due Date	Deadline	No
Estimated Hours	Time estimate	No
Actual Hours	Time spent	No
Tags	Keywords for grouping	No
Workstream	Assign to a workstream	No

Status Workflow

Tasks progress through the following statuses:

Status	Color	Icon	Description
Todo	Blue-grey		Task created, not yet started
In Progress	Blue		Actively being worked on
Review	Purple		Waiting for review
Blocked	Red		Cannot continue
Done	Green		Task completed
Cancelled	Grey		Task discarded

Typical Flow

Todo → In Progress → Review → Done

Quick Status Change

• Checkbox: Click the checkbox next to the task to mark it as Done immediately
• Reopen: Click the checkbox again to reset the status to Todo

Priority Levels

Priority	Color	Icon	Description
Low	Green		Can wait
Medium	Blue		Normal workflow
High	Orange		Handle soon
Critical	Red		Handle immediately

Default Priority

New tasks automatically receive Medium priority. Only non-default priorities (low, high, critical) are shown as badges.

Task Types

Type	Description
Task	General work task
Bug	Bug fix
Feature	New functionality
Improvement	Optimization of existing features
Documentation	Documentation work

Subtasks

Tasks can have subtasks (parent-child relationship):

1. Open an existing task
2. Click "Add Subtask"
3. The new task is created as a child of the current task

The number of subtasks is displayed in the task list.

Comments

Every task has a comment section:

1. Open a task
2. Scroll to the comment section
3. Enter your comment
4. Click "Send Comment"

Comment Types

Type	Description
Comment	Manually written comment
Status Change	Automatic on status change
Assignment	Automatic on assignee change
Progress Update	Automatic on progress change

Automatic comments show the old and new values (e.g., "Status: Todo → In Progress").

GAEB Linking

Tasks can be linked to GAEB cost positions. A link icon appears next to linked tasks.

Editing a Task

1. Click on the task in the list
2. Or click → "Edit"
3. Modify the desired fields
4. Save

Duplicating a Task

1. Click → "Duplicate"
2. A copy of the task is created

Deleting a Task

1. Click → "Delete"
2. Confirm the deletion

Irreversible

Deleted tasks cannot be recovered. Use the "Cancelled" status if you want to archive a task instead.

Bulk Operations

Edit multiple tasks at once:

1. Select multiple tasks
2. Use the bulk actions:
   • Change Status - Set all selected tasks to a new status
   • Change Priority - Set all selected tasks to a new priority

Task Views

All Tasks

Via "Tasks" in the sidebar, you can see all tasks across all projects. Each task shows:

• Title with checkbox
• Associated project
• Priority badge
• Due date (if set)

Assigned to Me

Via "Assigned to Me", you can see only tasks assigned to you, across all projects.

Project Tasks

In the "Tasks" tab of a project, you see only tasks belonging to that project.

Time Tracking

Track time spent per task:

• Estimated Hours - Time planning before starting
• Actual Hours - Time actually spent

In the task list, progress is shown as "actual/estimated" (e.g., "2/4h").

Due Dates

Tasks with due dates display:

• Today - Shown as "Heute" (Today)
• Tomorrow - Shown as "Morgen" (Tomorrow)
• Overdue - Date shown in red
• Other - Date in DD.MM. format

See Also

• Project Management - PM module overview
• Organization & Overview - Workstreams, notes, and files
• Cost Estimation - Link GAEB positions